Legal Administrator

Term: Permanent
Working hours: Full-time
Department: Criminal Defence
Location: Uxbridge

IBB is Heathrow’s closest major law firm and a Thames Valley heavyweight. It is a full-service firm, working for clients all over the South East of England. IBB has three offices, one in each of Uxbridge and Reading for corporate, charity, employment, IT/IP, real estate, private client and community legal services, the other in South Bucks for private clients. IBB boasts one of the region’s largest real estate teams outside of London and a corporate team working with UK headquarters of multinationals and large SMEs based in the South East. IBB handles complex work with great attention to detail and high quality client service. The firm has a clear vision to understand what our clients want and to deliver the best service possible through our legal professionals, support staff and technology. IBB’s partners are recommended in the legal directories as leading individuals in their fields and there are six accredited commercial mediators and one accredited family mediator within the firm. IBB is also ISO 9001:2000 and Lexel-accredited.

The Group Head for Community is Malcolm Underhill. We are one of the leading teams of criminal specialists in the South East.

We are franchised by the Legal Services Commission and are members of the Serious Fraud Panel. Our team are members of the Criminal Law Solicitors Association, the London Criminal Courts Association and the Solicitors Association of Higher Court Advocates.

Expertise in advising upon:

  • Computer and internet crime
  • Large scale conspiracies – those with more than one defendant
  • Conspiracies to supply and import drugs
  • Offences such as burglary, robbery, serious assault and murder
  • Environmental and health & safety issues
  • High-value and serious fraud, money laundering

We regularly provide advice at the police station, representation (including appeals against convictions) at the Magistrates’ or Crown Courts and assistance in defending Customs investigations relating to drugs and VAT offences.

Job Purpose

To provide high quality administrative support to CLS1 fee earners.



Key Responsibilities
  • Typing digital dictation and preparing documents for dispatch ensuring accuracy
  • Photocopying/scanning documents and collating enclosures
  • Creation of Crown Court Folders
  • Liaising with Courts, CPS, Probation, Prisons and Counsel
  • Booking meetings and diarising key dates
  • Taking general enquiries and emailing them to the team or relevant fee earner
  • Opening new files and initial correspondence
  • Creating Slings / filing and maintaining filing cabinet
  • Requesting files or returning archives to storage
  • Dealing with telephone / walk in enquiries
  • Supporting fee earners via telephone / email etc.
  • Dealing with internal and external queries in a fast / effective manner
  • Preparing private bills and liaising with accounts
  • Proof reading typing from external typing service and amending for dispatch


Person Specification


GCSE’ or equivalent at A – C or 6-9


  • Excellent written and verbal communication skills
  • Must be able to work well in a fast-paced and highly pressurised environment
  • Multi-tasking and organisation skills are crucial
  • A high level of IT proficiency
  • Good time management skills.
  • High level of accuracy and attention to detail
  • Ability to work as part of a team
  • Excellent telephone manner, professional at all times
  • Willingness to proactively take ownership of own learning and development
  • Empathetic and able to use your own initiative
  • Excellent Client Care