IBB is Heathrow’s closest major law firm and a Thames Valley heavyweight. It is a full-service firm, working for clients all over the South East of England. IBB has three offices, one in each of Uxbridge and Reading for corporate, charity, employment, IT/IP, real estate, private client and community legal services, the other in South Bucks for private clients. IBB boasts one of the region’s largest real estate teams outside of London and a corporate team working with UK headquarters of multinationals and large SMEs based in the South East. IBB handles complex work with great attention to detail and high quality client service. The firm has a clear vision to understand what our clients want and to deliver the best service possible through our legal professionals, support staff and technology. IBB’s partners are recommended in the legal directories as leading individuals in their fields and there are six accredited commercial mediators and one accredited family mediator within the firm. IBB is also ISO 9001:2000 and Lexel-accredited. |
Job Purpose
To provide a complete service to fee earners in the CLS team by ensuring that accounting and administration processes are carried out promptly and effectively, dealing with queries and reconciliations, providing assistance and support to fee earners to enable them to manage their files. You will be responsible for dealing with escalated queries and issues that arise from senior stakeholders in the Criminal billing team |
- Liaising with team secretaries and fee earners to ensure accurate and timely submission of files in order that Police Station, Magistrates Court, Crown Court and any other criminal Legal Aid bills can be prepared and processed. This includes allocating costs between fee earners.
- Processing of the weekly LAA Payment in relation to Crown Court
- Closing of files, filing and general housekeeping of Criminal files including checking and writing off balances on files that are ready for closure.
- Ensuring the LAA submission and upload is carried out each month in a timely manner. Including data entry onto the LAA online system for uploading information
- Monitoring internal billing target to ensure where possible that the target is met.
- Preparing payment of LAA bills from monies received.
- Liaising with Barristers Chambers and Counsel with regards to fee notes and payment of said.
- Dealing with telephone and queries that arise on a daily basis and any other duties that arise within the Accounts section.
- Adhering to the Solicitors Accounts rules and practices.
- Any other reasonable duties for the smooth running of the Accounts function.
- Liaising with team secretaries and fee earners to ensure accurate and timely submission of files in order that Police Station, Magistrates Court, Crown Court and any other criminal Legal Aid bills can be prepared and processed. This includes allocating costs between fee earners.
- Processing of the weekly LAA Payment in relation to Crown Court
- Closing of files, filing and general housekeeping of Criminal files including checking and writing off balances on files that are ready for closure.
- Ensuring the LAA submission and upload is carried out each month in a timely manner. Including data entry onto the LAA online system for uploading information
- Monitoring internal billing target to ensure where possible that the target is met.
- Preparing payment of LAA bills from monies received.
- Liaising with Barristers Chambers and Counsel with regards to fee notes and payment of said.
- Dealing with telephone and queries that arise on a daily basis and any other duties that arise within the Accounts section.
- Adhering to the Solicitors Accounts rules and practices.
- Any other reasonable duties for the smooth running of the Accounts function.
Essential:
- Excellent IT skills with the ability to work with relevant software
- Highly organised and able to coordinate a varied workload
- Solid stakeholder management skills with an ability to create & maintain relationships across the firm
- Ability to keep calm under pressure
- Excellent verbal and written communication skills
- Proactive in approach / positive ‘can do’ attitude
- Ability to problem solve and have a results orientated approach
- Highly process driven with a passion for continuous improvement
- Administration experience
Desirable:
- Working knowledge and understanding of LAA criminal contract, criminal bills assessment manual and other guidance, rules and regulations in relation to legal aid costs
- Knowledge of SOS connect is an advantage
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