Lewis Silkin is a UK top-100 commercial law firm with offices in London, Oxford, Cardiff and Hong Kong. The firm is recognised by clients and industries alike as being distinct: for its deep understanding, insight and advice to creative, innovative and brand-focused businesses; for its market-leading international practice in employment, immigration and reward; and for delivering pragmatic, commercial advice in a refreshingly human way.
With 55 partners and more than 340 staff, the firm is structured around two key divisions; Employment, Immigration and Reward, and Creators, Makers and Innovators.
The Employment, Immigration and Reward team is consistently top-ranked, and was named HR Law Firm of the Year 2015 by the Legal 500. With around 100 lawyers, Lewis Silkin’s employment and immigration team offers an unrivalled service supporting clients, including many of the world’s leading businesses, on their HR, employment and immigration law needs domestically and internationally.
The Creators, Makers and Innovators team is made up of leading advisers for creative, innovative and brand-focused businesses, offering a deep understanding of the industry sectors in which clients operate combined with real expertise across a wide range of legal services. From start-ups to multinationals, the firm’s comprehensive and commercially focused advice helps clients succeed in an increasingly complex and converged international marketplace. |
The HR team consists of 11 members, the majority of whom are based in our London office. This role provides the opportunity to work with the whole team on a regular basis. Reporting into the HRMs, this role will be on an initial six month fixed term contract with a view to becoming permanent. All members of the team work closely together to support staff across the business covering resourcing, reward, development and employee relations. |
Working closely with the HR Managers and Officers this role will support the day-to-day delivery of HR processes and departmental administration, proactively prompting other members of the team when action is required in their client groups.
This is a generalist role that offers exposure to HR information systems, employee relations‚ L&D‚ recruitment‚ compensation & benefits and operational HR.
Role Content:
Alongside the HR Managers/ Officers, this role will act as the first point of contact for all general departmental queries. Specific duties include but are not limited to the following:
HR Administration
Payroll and benefits
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Provide support to HR Officer on the monthly payroll submission
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Ensure all payroll information is processed and entered onto the HRIS in an accurate and timely manner
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Liaise on occasion with outsourced payroll provider to deal with any payroll queries and input into payroll where necessary (e.g. where HR Officer is out of the office)
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Ensure all employee benefit information is inputted into the HRIS in an accurate and timely manner
- Provide guidance to staff regarding firm’s benefits package
HR Systems and Management Information
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Maintaining the HRIS (Cascade) and ensuring information is inputted accurately and in a timely manner, including amendments to staff details (including changes to salary, hours, personal details etc.)
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Working closely with HR Officers to action regular HR management reports as appropriate
Recruitment
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Liaising with recruiting managers, recruitment agencies and candidates to arrange interviews
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Administering tests for candidates when necessary
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Co-ordinating the management of candidate applications via the firm’s recruitment portal “Allhires”
- Updating the firm’s intranet/recruitment Portal with vacancy information
Joiners/leavers/changes
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Preparation of all paperwork including offer letters and contracts, new joiner details and leaver paperwork
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Arranging inductions with key stakeholders and support functions
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Meeting new joiners and conducting 6-week catch-ups
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Arrange leaver details and manage the exit interview process, including recording outputs from these meetings; and feeding information into the payroll as appropriate.
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Ensure essential compliance training is undertaken by all new joiners, e.g. Anti-Money Laundering, Data Protection and Security.
Operational Support
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Provide day-to-day HR guidance on policies, procedures and processes.
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Provide support for the annual long service award process
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Manage client contact work experience programme and provide ad hoc support with the general work placement programme
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Maintain the firm’s partner list liaising directly with Reception
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Managing and maintaining the team intranet pages including benefits, policies, reward etc.
Cyclical Projects
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Candidate Profile
The successful candidate must have a professional manner and first class communication skills. They must be highly organised, able to demonstrate a proactive approach to their work and be able to work on their own initiative. They must enjoy working in a busy, fast paced team environment and have a flexible nature, and a co-operative and willing attitude.
Experience
Skills/Abilities
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Confident communication skills and a professional demeanour
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High degree of numeracy
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Curious mind-set and problem solving skills
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Very strong attention to detail and excellent administration skills
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Strong organisational skills and the ability to work quickly under pressure
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Able to prioritise competing and varied demands
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Flexibility to work some overtime on occasion
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Understands confidentiality of sensitive personal data to be preserved at all times
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Customer focused with the ability to communicate at all levels
- Awareness of, and interest in the activities of a busy HR function
Technical Skills
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Strong knowledge of IT systems (must be proficient in Excel and MS Word including mail merge)
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Experience of working with HR databases (ideally Cascade) and document management systems is preferable although full training will be given.
No agencies please.
Lewis Silkin is an equal opportunities employer. |