Lewis Silkin is a UK top-100 commercial law firm with offices in London, Oxford, Cardiff, Dublin and Hong Kong. The firm is recognised by clients and industries alike as being distinct: for its deep understanding, insight and advice to creative, innovative and brand-focused businesses; for its market-leading international practice in employment, immigration and reward; and for delivering pragmatic, commercial advice in a refreshingly human way.
With 59 partners and more than 300 staff, the firm is structured around two key divisions.
In employment, immigration and reward, it is consistently top-ranked, and was named HR Law Firm of the Year 2015 by the Legal 500. With over 100 lawyers, Lewis Silkin’s employment and immigration team offers an unrivalled service supporting clients, including many of the world’s leading businesses, on their HR, employment and immigration law needs domestically and internationally.
The creators, makers and innovators team is made up of leading advisers for creative, innovative and brand-focused businesses, offering a deep understanding of the industry sectors in which clients operate combined with real expertise across a wide range of legal services. From start-ups to multinationals, the firm’s comprehensive and commercially focused advice helps clients succeed in an increasingly complex and converged international marketplace. |
The Creators, Makers and Innovators division is made up of leading advisers for creative, innovative and brand-focused businesses, offering a deep understanding of the industry sectors in which clients operate combined with real expertise across a wide range of legal services. From start-ups to multinationals, the firm’s comprehensive and commercially focused advice helps clients succeed in an increasingly complex and converged international marketplace.
We are recruiting for a Departmental Assistant in our Creators, Makers and Innovators Division.
This is a challenging role offering actual experience working in a legal environment. It may suit a candidate with an interest in learning more about a career as a legal secretary. The successful candidate must have excellent communication skills and enjoy working in an involved team environment. They must be highly organised with a flexible nature and a co-operative and willing attitude |
The jobholder will provide administrative support and assistance to the PAs in the Commercial Team and the wider CMI division on a day to day basis.
General Administration
-
Collection and distribution of post/bills
-
Responsible for scanning and photocopying
-
Maintaining stationery supplies for the team
-
Assisting with distribution of papers for meetings (i.e. know how, partner meetings)
-
Assisting the marketing team to complete marketing packs and badges, assisting with seminars
-
Assisting with travel requirements (i.e. booking taxis)
-
Organising couriers
-
Assisting with maintaining the Interaction database
-
Monitoring team Outlook inboxes
-
E-filing as requested
-
Liaising with Reprographics on large print requests
-
Carrying out external local deliveries as required when outdoor clerk is not available
-
Engrossment of basic documents (ie not documents with annexures) and organising for them to be bound
-
File archiving
Billing & Finance
-
Responsible for the scanning bills
-
Processing disbursements/payment requests
-
Administering expenses
-
Under guidance and supervision, raise pro formas from auto billing
-
Assisting with billing projects
File Inception
|
Specialist experience:
- Some office work experience would be an advantage.
Abilities and desired qualities:
-
Typing skills (40 wpm).
-
Good eye for detail.
-
Excellent organisational skills.
-
Good communication skills.
-
Ability to meet deadlines and work under pressure.
-
Professional in conduct and appearance.
-
Punctual at all times.
-
The ability to work overtime when required.
IT skills required:
- Some experience or knowledge of Word, Excel, document management systems and Outlook would be beneficial, although not essential as full training will be provided.
Educational and professional qualifications required:
No agencies please.
Lewis Silkin is an Equal Opportunities employer. |