Data Administrator

Term: Permanent
Working hours: Full-time
Department: Court of Protection
Location: Basingstoke
Company background

Penningtons Manches Cooper is a leading UK and international law firm which provides high quality legal advice tailored to both businesses and individuals. We address the specific objectives of each client through our flair and technical expertise and offer a personal service founded on a strong team ethic.

Today, we have UK offices in the City of London, Basingstoke, BirminghamCambridge, Guildford, Oxford and Reading while our growing overseas network stretches from Asia to America through our presence in Singapore, Piraeus, Paris, Madrid, Sao Paulo and San Francisco. With 141 partners and over 850 people in total, our main areas of practice are dispute resolution, corporate and commercial, real estate, private client and family.

We have established a strong reputation in a variety of sectors, particularly private wealth, shipping, technology and property. Our lawyers are also recognised for their expertise in life sciences, education, retail, sports and entertainment and international trade. In these areas, we're acknowledged for our unparalleled market insight.

By joining forces with the partners and staff of Thomas Cooper in July 2019, we have added significant depth to our core practice. The move builds on the expansion of our litigation and arbitration offering and has introduced us to the maritime community in which Thomas Cooper has long been a key player.

Our continuing commitment to excellence is backed by a track record which dates back nearly 300 years. We pay great attention to matching your requirements with the right skills, delivered cost effectively and within the appropriate timescale.

Among our clients we count multi-national corporations, public companies, professional partnerships, banks and financial institutions as well as private individuals, owner managed businesses and start-ups. We are conscious that our culture and close working relationships are vital assets and we are determined to maintain these as we increase in size. 

Our broad international focus is supported by well-established links with law firms throughout the world. Penningtons Manches Cooper is a member of Multilaw and the European Law Group, networks with representatives in over 100 countries, and many of our lawyers play leading roles in various international bodies.

The department

The specialist Court of Protection solicitors at Penningtons Manches Cooper have established a significant reputation for advising and assisting individuals, their families, carers, trustees, beneficiaries and other professionals on a broad range of issues relating to personal injury trusts, capacity, deputyships and panel deputyships.

Where an individual is compensated for a personal injury, there may be substantial funds awarded. These will require skilful management in order to provide the care and support needed for the duration of the lifetime of that individual. Our Court of Protection solicitors have extensive experience in dealing with high value compensation awards of this type.

Many of our clients may lack capacity to handle their own financial affairs. This may arise from an acquired brain injury or be due to Alzheimer’s or dementia, while some children may be considered unlikely to have that capacity when they reach the age of 18. We provide the comprehensive service required to set up and manage deputyships within the Court of Protection. Our solicitors can act as professional deputies and assist with Court of Protection procedures where the deputy is a family member.

We work closely with the Court of Protection, the individual and their family to establish long-term relationships and to ensure all decisions are made in their best interests. Our aim is to relieve the pressure of financial decision making from family members, enabling them to continue to make the key choices and to support their relative on a day-to-day basis.

Our Court of Protection team is on the Office of the Public Guardian’s list of panel deputies. We are often appointed by the Court of Protection when no one else is able to act as a deputy for someone who lacks mental capacity, one of only 68 firms in the country to have been selected by the Office of the Public Guardian to act in this role.

Where the compensated individual has capacity to manage their own financial affairs, our solicitors can set up personal injury trusts and also provide ongoing professional trustee services for the protection of the compensation award.

Summary of role

Key roles/responsibilities:

  • Managing annual review dates and associated actions for all Deputyship and Trust clients, to ensure:

    • Accurate data is maintained and updated as necessary

    • Management of Annual Review Process including alerts to team, monitoring deadlines and following up missed deadlines appropriately

    • Archiving of data and correspondence as part of the Annual Review Process

    • Arranging costing information to be provided to relevant Costs Draftsman/internal Costs team at the annual review date

    • Maintaining and updating central record of all insurance policies including:

      • Date of policy renewal

      • Details of new policies

      • Lists of approved drivers for vehicle policies

  • Maintaining and updating CASPAR data system including

    • Updating client data for the team as required

    • Acting as an administrator to ensure access for team members (re-setting passwords etc) (N.B other team members/IT would have administration access for Risk purposes but Data Manager first line response for basic team requirements)

    • Running Team Management reports from the CASPAR data system as directed by the Senior Team Members, with the report headings and frequency of reports to be defined

  • Team management function



    • Overseeing team members to ensure appropriate file management as per Information Management Process  

Essential and desirable criteria

We are looking for candidates with previous experience of managing data in a professional services environment. Experience working in a law firm would be desirable but not essential.

Excellent administation and good excel skills are essential.