Legal Secretary

Closing date: 19/04/2021
Term: Permanent
Working hours: Full-time
Team: Corporate
Location: Birmingham
Specialism: Real Estate Finance
The firm

Let us introduce ourselves…

It is the people at Shakespeare Martineau that make us so special. By understanding what our people want, giving them the support they need, recognising everyone’s contribution and realising the unique power of teams; together we win.  As a firm we are focused on proactively building and developing diverse teams, bringing different backgrounds, personalities and perspectives together. We play to our strengths, pushing ourselves to be consistently better than yesterday and deliver amazing solutions for our clients. We empower our teams with a high degree of individual responsibility; we self-manage and encourage everyone to be responsible for their own learning, knowing it makes us even better at what we do!   

We believe in trusting our people to make the right decisions for themselves from how you dress, to how, when and where you work – we focus on outputs. 

Our Team:

Our Real Estate Finance team has extensive experience in advising banks, building societies and other funders including property investors and developers. We are one of the largest teams in the West Midlands with a team of around 30 people experienced in Islamic finance issues alone. We advise our clients on a variety of matters including development finance, facility letters, guarantees, investment finance, loan book management, LPA receivership, priority/subordination deeds, security documents and short-term lending.

The role:

We have a brand new opportunity for a Legal Secretary looking to join our Real Estate Finance team.

You will work as part of a team to provide administrative support to help our legal teams deliver a great service to our clients.

Your key duties will be:

  • providing timely and effective support to requests for assistance from members of the team
  • taking telephone calls and messages, handling queries and enquiries
  • using a case management system to process open, close and progress files
  • processing incoming and outgoing post and arranging couriers
  • managing file opening, closure and archiving
  • archiving, storing and retrieving of documentation (electronic and paper versions)
  • typing documents and correspondence
  • producing bills and other financial administration
  • managing diaries for the team, planning and organising meetings and making travel arrangements
  • organising and maintaining departmental filing systems and document storage
  • photocopying, scanning, faxing, printing, filing and other general administrative tasks
  • handling searches and processing land registry applications
  • filing and payment of Stamp Duty Land Tax returns
  • assisting with financial administration, liaison with finance team, processing cheque requests and expenses, preparation and despatch of invoices and collecting payment

Skills and experience you will have:

  • a minimum of 6 months’ previous office administrative experience ideally gained from within a legal environment
  • a minimum grade C pass at GCSE (or equivalent) in English Language and Mathematics
  • confidence with IT systems to include Microsoft Word and Excel
  • a good basic keyboard ability

Key competencies you will need:

  • the ability to work well in a team and develop good working relationships with colleagues and others
  • good communication skills with the confidence to liaise openly and clearly with colleagues and clients
  • the ability to produce a high standard of work, sometimes under pressure, whilst maintaining accuracy and good attention to detail
  • to be able to demonstrate flexibility, initiative and confidence in your own ability

About you- you will be:

  • highly enthusiastic, willing to go the extra mile and be happy to go beyond the job description
  • respectful towards others and have a positive, willing and ‘can do’ attitude
  • keen to learn, interested in driving your own career progression and be proactive in taking ownership of this

Agile Working:

We embrace agile working and offer a blended approach to where and how we work.

We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have hubs in Birmingham, Leicester, London, Milton Keynes, Nottingham, Solihull, Stratford-upon-Avon and Sheffield.  This role will a blend of working from home and our Birmingham office hub, as well as ad hoc travel to our other hubs.

Additional information

Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.

Equal opportunities

Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.