Conveyancing Executive

Closing date: 17/05/2021
Term: Permanent
Working hours: Full-time
Team: Residential Development
Location: Solihull
Specialism: Plot Sales
Let us introduce ourselves…

Let us introduce ourselves…

It is the people at Shakespeare Martineau that make us so special. By understanding what our people want, giving them the support they need, recognising everyone’s contribution and realising the unique power of teams; together we win. As a firm we are focused on proactively building and developing diverse teams, bringing different backgrounds, personalities and perspectives together. We play to our strengths, pushing ourselves to be consistently better than yesterday and deliver amazing solutions for our clients. We empower our teams with a high degree of individual responsibility; we self-manage and encourage everyone to be responsible for their own learning, knowing it makes us even better at what we do!

We believe in trusting our people to make the right decisions for themselves from how you dress, to how, when and where you work – we focus on outputs.

The team:

Our award winning Plot Sales team are a close-knit bunch. They are dynamic, hardworking and highly supportive of one another in providing a great service to our clients. It really is all about the team spirit.

The team regularly act on behalf of some of the UK’s biggest house builders dealing with the legal aspects of plot sales for our clients, including planning, development, investment, construction, litigation and dealing with both landlord and tenant matters.

The Plot Sales team is part of our Residential Development super-team, part of our wider infrastructure and specialist markets business unit.

The opportunity:

We have a fantastic opportunity in our Solihull-based Plots Sales team for a dedicated Conveyancing Executive.   

Join our team and you will work closely with senior fee earners of the business helping with plot sales in a busy and fast moving environment for national PLC developers.

Your key duties will be:

  • acting for house builders and individual purchasers of new build homes
  • running your own plot sales and plot purchase caseload from reservation to completion, handling all aspects of the conveyancing sales and purchase process
  • having responsibility for the actions necessary within the workflow to ensure smooth completion of the transaction, including Help to Buy (HTB) and, where relevant, Part Exchange (PE) (when necessary with the supervision of the Senior Conveyancing Executive (SCE)); for example:
    • uploading new instructions/reservations onto the relevant IT systems
    • checking and signing off of reservation paperwork completed by the Legal Assistant (LA)
    • reviewing titles and searches, raising queries and checks replies
    • dealing with all post completion requisitions
    • checking and signing off exchange and completion paperwork/statements completed by the LA
    • attending to any HMLR ELPA withdrawals
    • providing day to day chase and progress updates
    • preparing the sale pack relating to a part-exchange
  • being responsible for updating the HighQ Data Room with up to date office copy entries and any revised or additional documents that may be needed as the site progresses
  • reviewing and actioning correspondence from Client and Buyers’ Solicitors, escalating to the SCE if required
  • raising appropriate part exchange enquiries having checked HBR, Search Results, Property Information Forms, Leasehold Management Packs etc.
  • assisting clients with historic Notice of Transfers / Certificate requests etc.
  • being responsible for producing, monitoring and updating various reports as required by the SCE or Super Team Leader (STL)
  • optimising client relationships by reporting to client and arranging conference calls
  • directly assisting the SCE, during busy periods, with allocations and site set ups
  • routinely cover for colleague’s holidays and absences
  • dealing with post completion enquiries and requisitions from Land Registry (LR); liaising with client and buyers solicitors
  • sending amended plans to LR for EPA’s after site set up
  • being responsible for closing files and sending to storage with engrossments sent to deeds storage

Other duties:

  • assisting with the training of Legal Assistants
  • attending site set up meetings where possible
  • visiting development sites where possible

Skills and experience you will have:

  • a minimum of 12 months previous experience in a similar role, handling a caseload with minimum supervision.
  • comprehensive experience of the conveyancing process end-to-end in the residential and/or building sector.
  • experience in dealing with plot sales is essential, part exchange buy-ins and re-sales is desirable but not essential.
  • an understanding of the Axxia case management system or similar is essential

Key competencies you will need:

  • excellent communication and client management skills
  • an ability to cope with a demanding workload and manage constantly changing priorities and deadlines especially around clients' busy trading periods
  • excellent attention to detail and accuracy
  • drive and commitment with a team player approach

About you – you will be:

  • highly enthusiastic, willing to go the extra mile and be happy to go beyond the job description
  • respectful towards others and have a positive, willing and ‘can do’ attitude
  • keen to learn, interested in your own career progression and be proactive in taking ownership of this

Agile working:

We embrace agile working and offer a blended approach to where and how we work.

We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have hubs in Birmingham, Leicester, London, Lincoln, Milton Keynes, Nottingham, Solihull, Stratford-upon-Avon and Sheffield. This role will a blend of working from home and travel to our Solihull office.

Additional information

Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.


Equal opportunities

Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.