Legal Secretary

Are you an experienced Legal Secretary in Scottish Property Law, looking for an exciting, new and unique challenge? This role would suit you if you have a passion to drive things forward, take ownership of your workload and provide an exceptional support to Amal, our partner in charge of this exciting growth area.

This presents a real opportunity to expand your knowledge and skillset into English law in the wider team.

What you will be doing:

• working closely with Amal who deals primarily with Scottish law
• assisting with the Scottish legal process including Land Register and Revenue Scotland and Companies House forms and other legal documentation (including familiarity with Registers of Scotland and SCOTlis)
• use of spreadsheets and other systems to record information
• attending to clients via video and on the phone taking messages and assisting where appropriate
• using a case management system to process and progress files
• managing file opening, closure and archiving
• producing accurate correspondence and documentation including through the use of digital dictation
• producing bills and other financial administration and dealing with an interim manual billing process
• managing diaries, planning and organising meetings and making travel arrangements
• organising and maintaining filing systems and document storage

What you’ll need:

• a minimum of 2 years’ experience working as legal secretary in Scottish property law
• a solid understanding of knowledge of LBTT applications, using Registers of Scotland and SCOTlis and Companies House registrations and property search request forms
• fast and accurate typing skills, strong IT skills particularly with Excel
• knowledge of AXXIA would also be an advantage
• to be a self-starter who is comfortable working remotely, and who enjoys taking ownership of your role
• to be able to produce a high standard of work, often to tight deadlines, whilst maintaining accuracy and good attention to detail
• the ability to prioritise well and be able to cope with changing demands
• confident interpersonal skills with the ability to liaise openly and clearly with colleagues and clients
• to be able to demonstrate professionalism, flexibility, initiative and self confidence

Meet the team:

We are looking for someone to work very closely with Amal Kaur to help us drive forward one of our newest growth areas. Amal is our new dual-qualified partner, with over 14 years’ combined experience of Scots law and English law, Amal has an impressive track record and a wealth of experience within the real estate sector, acting on behalf of several high-profile clients - from larger funds to social enterprise bodies. 

As well as working within core real estate on matters such as landlord and tenant matters, asset management and sale and purchase work, Amal also has vast experience within the renewable energy sector, including combined heat and power (CHP), district heating network and solar projects. 

We embrace agile working and offer a blended approach to where and how we work.

We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have hubs in Birmingham, Leicester, London, Milton Keynes, Nottingham, Solihull, Stratford-upon-Avon and Sheffield. 

For the foreseeable future the role will be worked remotely from home, however, we have exciting future plans to open up an office hub in Edinburgh. Our empowered working culture means we offer great flexibility and we see this as a hybrid role involving a blend of home working and travel into the Edinburgh hub when established. 

Want to find out more about us… 

It is the people at Shakespeare Martineau that make us so special. By understanding what our people want, giving them the support they need, recognising everyone’s contribution and realising the unique power of teams; together we win.   As a firm we are focused on proactively building and developing diverse teams, bringing different backgrounds, personalities and perspectives together. We play to our strengths, pushing ourselves to be consistently better than yesterday and deliver amazing solutions for our clients. We empower our teams with a high degree of individual responsibility; we self-manage and encourage everyone to be responsible for their own learning, knowing it makes us even better at what we do!    

We believe in trusting our people to make the right decisions for themselves from how you dress to how, when and where you work – we focus on outputs.  

Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.

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Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.