Administrator

Shakespeare Martineau is a law firm with big ambitions for both our clients and our people. We are one firm of original thinkers, inspired to create an outstanding future for our clients, our people and our community. 

Working with organisations of all sizes our team delivers a broad range of specialist legal services, and has particular expertise across sectors including but not limited to; energy, education, banking & financial services, investment funds and advanced manufacturing.  

Our vision is to be the outstanding legal force in our specialist sectors and markets. Our people are renowned for their flair and individuality.  We recruit people who have a blend of excellent technical and business skills with the talent to do things differently.

We firmly believe that people and spirit are at the heart of everything we do. Our commitment is to help all our people fulfil their careers and ambitions and we strive to create an environment where each individual can understand and then achieve their full potential. Great performance for us is a blend of excellent technical and business skills and the talent and drive to do things differently.

The role:

You will play a key part in providing an effective recruitment service to the business firm-wide, supporting the recruitment assistant and recruitment manager in all recruitment activity, through the entire recruitment cycle, in an effective and timely manner.

Your key duties will be:

• arranging interviews, room bookings and dealing with all associated documentation
• responding to routine enquiries and requests from a wide range of individuals including applicants, agencies and employees
• assisting with advertising the firm’s vacancies using a variety of different channels and dealing with the associated administration
• providing routine feedback post interview
• processing data on the firm’s online recruitment portal, processing applications, updating agency information as directed
• monitoring the firm’s social media on a regular basis and sharing information with the HR business team
• assisting with the production of shortlists for HR business partners and team leaders
• assisting with the identification of new ways to attract candidates
• dealing with general administrative recruitment related matters including invoicing
• to have an awareness of confidential and sensitive data / documents. Ensuring desks and workspaces are clear, secure and visibility kept to a minimum in line with the clear desk policy

Skills and experience you will have:

• experience of working in a varied administrative role involving customer / client contact and ideally previous office experience
• previous recruitment experience will be advantageous

Key competencies you will need:

• strong and proactive organisational skills with a desire to takes ownership of workload and can recognise when there is a need for assistance or to re-prioritise
• the ability to work well under pressure to tight deadlines and often with multiple deadlines to meet
• confident communication skills at all levels
• a high level of discretion
• the ability to work autonomously
• the ability to embrace changing processes and continuous improvement
• the ability to be flexible in working location and hours as and when appropriate

About you - you will be:

• highly enthusiastic and willing to go the extra mile
• respectful towards others and have a positive, willing and ‘can do’ attitude
• keen to learn, interested in driving your own career progression and be proactive in taking ownership of this

Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.