Administrator

Shakespeare Martineau is a law firm with big ambitions for both our clients and our people. We are one firm of original thinkers, inspired to create an outstanding future for our clients, our people and our community. 

Working with organisations of all sizes our team delivers a broad range of specialist legal services, and has particular expertise across sectors including but not limited to; energy, education, banking & financial services, investment funds and advanced manufacturing.  

Our vision is to be the outstanding legal force in our specialist sectors and markets. Our people are renowned for their flair and individuality.  We recruit people who have a blend of excellent technical and business skills with the talent to do things differently.

We firmly believe that people and spirit are at the heart of everything we do. Our commitment is to help all our people fulfil their careers and ambitions and we strive to create an environment where each individual can understand and then achieve their full potential. Great performance for us is a blend of excellent technical and business skills and the talent and drive to do things differently.

Our highly skilled and experienced Private Capital group provide a wide range of services and advice empowering families to define their unique long-term goals and legacy. We undertake various Family and Private client work at all levels and across many sectors.

Our specialist Family team combine unsurpassed expertise with a sound understanding of Family law to provide exceptional solutions for every aspect of our clients’ needs. We provide advice to clients at every stage of their lives, whether they are planning for their own futures or making sure their loved ones are looked after. We assist clients with the planning, preparation and drafting of living together and pre and post nuptial agreements as well as guiding them sensitively through the complexities of divorce, finance and matters relating to children. We are very much at the coal-face of Family Law and heavily involved in Resolution and the Law Society.

The role:

You will work with our Family Partner in the Milton Keynes office to provide administrative support to help our legal teams deliver great service to our clients.

Your key duties will be:

• having responsibility for file maintenance to given auditing standards
• maintaining the system of overnight document storage, cheque book and archiving
• opening and closing files using a case management system including; ledger balances, and assisting with accounting
• attending as a witness in client meetings and visits
• providing telephone cover, as necessary
• organising stationary orders and requests
• providing routine administration correspondence
• preparing and maintaining data and spreadsheets
• photocopying, filing and assistaning with financial processes
• processing incoming and outgoing post and arranging couriers
• having overall responsibility for office and desk space to given auditing standards
• assisting other members of the wider Milton Keynes office as required

Skills and experience you will have:

• a minimum grade C pass at GCSE (or equivalent) in English Language and Mathematics
• confidence with IT systems to include Microsoft Word and Excel
• a good basic keyboard and typing ability
• some previous office administrative experience ideally

Key competencies you will need:

• the ability to work well in a team and develop good working relationships with colleagues and others
• a demonstrable commitment to delivering excellent customer service
• good communication skills with the confidence to liaise openly and clearly with colleagues and clients
• the ability to produce a high standard of work, sometimes under pressure, whilst maintaining accuracy and good attention to detail
• to be able to demonstrate flexibility, initiative and confidence in your own ability

About you – you will be:

• highly enthusiastic, willing to go the extra mile and be happy to go beyond the job description
• respectful towards others and have a positive, willing and ‘can do’ attitude
• self-motivated with a desire to succeed
• tidy, well organised and keen to learn, interested in driving your own career progression and be proactive in taking ownership of this
• able to self-manage and take ownership of problems

This role is a part time position. We are flexible about the specific working pattern; however, we are looking for someone to work hours that will fit in with the hours the Partner works. Our preference would be either of the following working patterns:

• Mondays, Tuesdays and Fridays working 9.30am to 3.00pm (a total of 16.5 hours)

Or

• Tuesdays, Wednesdays and Fridays working 9.30am to 3.00pm (a total of 16.5 hours)

Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.