Administrator

Shakespeare Martineau is a leading law firm that combines creativity, commerciality and clarity. We work with blue-chip companies, leading organisations, high street brands and individuals across the country.

Our multi-disciplinary team delivers a broad range of specialist legal services, and particularly stands out for its expertise across sectors including, but not limited to: energy, education, banking and financial services, investment funds, healthcare and advanced manufacturing. 

We’re proud of our people’s varied backgrounds and expertise. Our different qualities stand out and make us interesting to our clients.

We firmly believe in working hard and being ambitious. We look to recruit and develop talented people to achieve their potential - and who will contribute to achieving ours too.

Here you can fulfil your ambitions, whatever they are and however rapidly you want to achieve them. Together, and individually, we create exceptional results.

Our multi-disciplinary Real Estate group is highly regarded by our clients and within the sector. It comprises not only lawyers but town and country planners, RICS surveyors, property managers and sector focused financial advisers. We’ve brought experts into our services in planning, development, investment, landlord and tenant matters, construction and litigation with a particular emphasis on energy, retail, housing, education, finance and investment funds.

Our Social Housing Sales team is one of the largest in the Midlands specialising in all aspects of property acquisition and disposal for more than 60 Registered Providers across the country. We lead our competitors in the delivery of extracare housing for people over the age of 55. In the last 12 months we have disposed of more than 250 void residential dwellings, 450 extracare properties and 300 shared ownership units.

The role:

You will work as part of a team to provide administrative support to help our legal teams deliver great service to our clients.

Your key duties will be:

• preparing the relevant paperwork for instructions, including staircasing, shared ownership, Right to Buy and single unit disposals
• opening and closing electronic files
• the use of a case management system to process and progress cases
• taking telephone calls and messages, handling queries and enquiries
• photocopying, scanning, faxing, printing, filing and collating documentation
• archiving, storing and retrieving documentation (electronic and paper versions)
• typing documents and correspondence  
• processing incoming and outgoing post and arranging couriers
• managing diaries for the team, booking appointments and making travel arrangements
• assisting with financial administration, liaison with finance team, processing cheque requests and expenses
• dispatching invoices and collecting payment
• maintaining data on Excel spreadsheets

Skills and experience you will have:

•  previous administrative experience, ideally gained within a legal environment
•  experience of working at a fast pace with a high volume workload
•  a minimum grade C pass at GCSE (or equivalent) in English Language and Mathematics
• confidence with IT systems to include Microsoft Word and Excel
•  good basic keyboard ability

Key competencies you will need:

• the ability to produce a high standard of work, at a fast pace, whilst maintaining accuracy and good attention to detail
• the ability to work well in a team and develop good working relationships with colleagues and others
• a demonstrable commitment to delivering excellent customer service
• good communication skills with the confidence to liaise openly and clearly with colleagues and clients
• to be able to demonstrate flexibility, initiative and confidence in your own ability
• the ability to thrive under pressure

About you – you will be:

• highly enthusiastic, willing to go the extra mile and be happy to go beyond the job description
• respectful towards others and have a positive, willing and ‘can do’ attitude
• keen to learn, interested in driving your own career progression and be proactive in taking ownership of this

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.

Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.