HR Operations Administrator

Shakespeare Martineau is a leading law firm that combines creativity, commerciality and clarity. We work with blue-chip companies, leading organisations, high street brands and individuals across the country.

Our multi-disciplinary team delivers a broad range of specialist legal services, and particularly stands out for its expertise across sectors including, but not limited to: energy, education, banking and financial services, investment funds, healthcare and advanced manufacturing. 

We’re proud of our people’s varied backgrounds and expertise. Our different qualities stand out and make us interesting to our clients.

We firmly believe in working hard and being ambitious. We look to recruit and develop talented people to achieve their potential - and who will contribute to achieving ours too.

Here you can fulfil your ambitions, whatever they are and however rapidly you want to achieve them. Together, and individually, we create exceptional results.

To provide truly outstanding client service we work as one team.  Our Business Operations Group is made up of business professionals who work with our legal professionals to provide market leading expertise to our clients.  The Groups include; Finance, Operations, HR, Marketing, IT, Risk and the Executive Leadership team.

The HR Talent and Development team supports the goals of the business by building a high performance culture with strong engagement and a reputation for developing talent at all levels.  The team has around 20 members comprising HR Business Partnering, Learning & Development, Recruitment, and HR Operations functions.  This is a dedicated team of individuals all passionate about helping our people succeed.

The role:

We are looking for an Administrator to provide support to the HR Operations Manager and the HR Operations Assistant within the Human Resources team.

Working hours are 37 hours in total per week; covering 8.30 am to 5.00 pm Monday to Thursday, and 8.30 am to 4.30pm on Friday. 

Your key duties will be:

• assisting with the on-boarding process and working with the team in preparing the induction schedules and material
• liaising with other departments in the firm with regards to preparing for inductions
• creating and sending out offer paperwork, contacting new starters and carrying out pre-employment screening checks
• to be responsible for providing and requesting of references for new starters and leavers
• to be responsible for processing all absences and holiday amendments
• updating seating information list on a weekly basis and sending out to relevant parties
• providing HR administration support including, filing, printing and photocopying
• providing general administration support to the wider HR function including processing leavers
• the management around security, indexing, archiving and destroying of documents in accordance to the General Data Protection Regulation 2018
• to maintain awareness of confidential and sensitive data / documents; ensuring desks and workspaces are clear, secure and visibility kept to a minimum in line with the clear desk policy
• identifying and challenging processes with a focus on continuous improvement

Skills and experience you will have:

• previous experience of working in a varied HR Administrator role is desired
• previous experience of using Microsoft Excel and Word

Key competencies you will need:

• a high degree of accuracy and attention to detail
• strong organisation skills and ability to prioritise workload; takes ownership of workload and recognises when there is a need for assistance or to re-prioritise
• confident communication skills at all levels
• a high level of discretion
• the ability to respond appropriately via telephone and email to our people, clients and stakeholders
• flexibility in working location and hours, as and when appropriate
• the ability to work pro-actively, and to identify and resolve issues and challenges as part of the processes
• commercial awareness; an understanding of the bigger picture and ability to give this consideration before taking action, to fully understand impact to the business.
• the ability to work autonomously
• the ability to embrace changing processes and continuous improvement

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.

Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.