Property Portfolio and Health & Safety Manager

Shakespeare Martineau is a leading law firm that combines creativity, commerciality and clarity. We work with blue-chip companies, leading organisations, high street brands and individuals across the country.

Our multi-disciplinary team delivers a broad range of specialist legal services, and particularly stands out for its expertise across sectors including, but not limited to: energy, education, banking and financial services, investment funds, healthcare and advanced manufacturing. 

We’re proud of our people’s varied backgrounds and expertise. Our different qualities stand out and make us interesting to our clients.

We firmly believe in working hard and being ambitious. We look to recruit and develop talented people to achieve their potential - and who will contribute to achieving ours too.

Here you can fulfil your ambitions, whatever they are and however rapidly you want to achieve them. Together, and individually, we create exceptional results.

To provide truly outstanding client service we work as one team.  Our Business Operations Group is made up of business professionals who work with our legal professionals to provide market leading expertise to our clients.  The Groups include; Finance, Operations, HR, Marketing, IT, Risk and the Executive Leadership team.

Our Operations team is at the core of our business. It is made up of 3 sub teams – Facilities, Client Services and Reception totalling around 60 people based across all our office locations. 

The teams provide an excellent and proactive support service to our internal and external clients. From ensuring that all visitors to the firm receive a warm welcome to providing a well maintained and safe working environment and ensuring the smooth running of our facilities, they put hospitality and service at the heart of everything they do.

The role:

We are looking for a Property Portfolio and Health & Safety Manager to join our Operations team, part of the Business Operations group.

You will be responsible for assisting all of our other offices and will be reporting to the Head of Client Services & Facilities.

You will be based in our Birmingham office; occasional travel to our other offices will be required as and when requested.

Your key duties will be:

• managing our property portfolio on a day to day basis
• ensuring all health and safety processes and procedures are met in line with best practice and are consistently implemented to a high standard across the business
• assisting with and looking after all our offices
• dealing with all expired leases and renewals
• finding new premises, as and when required
• dealing with fit out and property works at all offices
• carrying out ad hoc assignments as requested by Head of Client Services and Facilities
• working with the wider Clients & Markets team on projects where bid history can contribute e.g. legal directories

Skills and experience you will have:

• a NEBOSH qualification and extensive practical experience is desirable
• a qualification as a Member or Fellow of the RICS
• extensive property law knowledge and experience is desirable but not essential
• solid experience in all aspects of property acquisition; this includes:
  • property portfolio management and disposal
  • lease negotiations
  • landlord management
  • handling agent management
  • contractor and supplier management
• practical exposure to project management, including fit out and relocations, as well as building and refurbishment projects
• experience of dealing with complex lease agreements and negotiating terms
• experience of engaging and managing contractors in relation to property portfolio
• experience of portfolio review and implementation of planned rationalisation, space management, relocations and refits

Key competencies you will need:

• excellent communication and organisational skills
• the ability to react to change and prioritise accordingly
• a willingness to be flexible, performing responsibilities not identified in this role specification, and assuming responsibilities as the firm’s needs change
• to be a team player and want to make a difference
• the ability to provide practical and pragmatic solutions with speed and efficiency

About you – you will be:

• willing to go the extra mile for internal and external clients
• respectful towards others and have a positive, willing and ‘can do’ attitude
• most importantly, to have a passion to deliver a truly excellent service every time

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.

Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.