Shakespeare Martineau is a leading law firm that combines creativity, commerciality and clarity. We work with blue-chip companies, leading organisations, high street brands and individuals across the country.
Our multi-disciplinary team delivers a broad range of specialist legal services, and particularly stands out for its expertise across sectors including, but not limited to: energy, education, banking and financial services, investment funds, healthcare and advanced manufacturing.
We’re proud of our people’s varied backgrounds and expertise. Our different qualities stand out and make us interesting to our clients.
We firmly believe in working hard and being ambitious. We look to recruit and develop talented people to achieve their potential - and who will contribute to achieving ours too.
Here you can fulfil your ambitions, whatever they are and however rapidly you want to achieve them. Together, and individually, we create exceptional results. |
To provide truly outstanding client service we work as one team. Our Business Operations Group is made up of business professionals who work with our legal professionals to provide market leading expertise to our clients. The Groups include; Finance, Operations, HR, Marketing, IT, Risk and the Executive Leadership team.
Our Executive Leadership Team play a crucial role on a full range of Executive matters across the firm. Working closely with our Heads of Operations, Main Board as well as a wide range of stakeholders and individuals in the business, the team help execute the firm’s strategic plan as well as building and shaping our culture.
The team of around 8 is based in Birmingham but do travel to other offices frequently due to the nature of the team’s work. |
The role:
We are looking for an experienced Assistant to play a pivotal role providing full administrative and project support to the firm’s Directors who lead the Business Operations Group in Marketing, Operations, Finance and Human Resources.
This opportunity will be located in the Birmingham office, but on an ad hoc basis, you will be required to travel to the firm’s other offices, at times work unsociable hours, and if required, work extra hours at short notice; this is essential due to the nature of the role.
Your key duties will be:
- producing documents, briefing papers, reports and presentations
- dealing with telephone calls or emails on behalf of the Directors and ensuring they are responded to in a timely manner
- drafting and proof-reading letters and documents to ensure smooth running of Director team activity,
- representing the Directors, as needed, in dealing with stakeholders across the firm
- organising and attending meetings and ensuring the team is well prepared for meetings
- creating reports to ensure consistency of style, format and layout
- researching and providing key information for use by the Directors and carrying out analysis as requested
- effectively managing the Directors’ schedules
- acting as a ‘go to’ person to support the communication flow within the business and from the Director team
- representing the Directors in dealing with clients, potential recruits and suppliers
- organising specific ad hoc projects across the firm as and when they are required by the Directors
- assisting in the administration of Partner recruitment
- co-ordinating travel arrangements for the Directors when requested
- any other task or responsibility, not listed above, which may be reasonably requested to be undertaken on behalf of the Directors or firm
Skills and experience you will have:
- at least six months’ experience in a similar role working for multiple directors on a day to day basis, however, candidates who have experience of working in a demanding and pressurised environment will also be considered
- previous experience in a legal background is ideal; experience in professional services will be considered
- the ability to demonstrate excellent administrative, word processing and IT skills with a focus on Excel and Power Point
- strong written and oral communication skills
- exemplary attention to detail
Where necessary we will provide either formal or on-the-job training.
Key competencies you will need:
- the ability to adapt quickly to changing demands whilst maintaining a professional manner as the face of the Director team
- confidence to liaise with a wide range of stakeholders to get things done
- a flexible and versatile approach to ad hoc instructions
- the ability to juggle conflicting priorities and demands on a regular basis
- confidence to work independently, on own initiative and in a time pressurised environment
- to be robust, proactive, hardworking, highly organised, and with a strong attention to detail
- proven ability to work in a highly confidential manner
About you – you will be:
- self-motivated and with a desire to succeed
- tidy, well organised and motivated
- able to self-manage and take ownership of problems
- highly enthusiastic, willing to go the extra mile and be happy to go beyond the job description
- respectful towards others and have a positive, willing and ‘can do’ attitude
- keen to learn, interested in driving your own career progression and be proactive in taking ownership of this
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Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs. |
