Post Completion Case Handler

Shakespeare Martineau is a leading law firm that combines creativity, commerciality and clarity. We work with blue-chip companies, leading organisations, high street brands and individuals across the country.

Our multi-disciplinary team delivers a broad range of specialist legal services, and particularly stands out for its expertise across sectors including, but not limited to: energy, education, banking and financial services, investment funds, healthcare and advanced manufacturing. 

We’re proud of our people’s varied backgrounds and expertise. Our different qualities stand out and make us interesting to our clients.

We firmly believe in working hard and being ambitious. We look to recruit and develop talented people to achieve their potential - and who will contribute to achieving ours too.

Here you can fulfil your ambitions, whatever they are and however rapidly you want to achieve them. Together, and individually, we create exceptional results.

Our multi-disciplinary Real Estate group is highly regarded by our clients and within the sector. It comprises not only lawyers but town and country planners. We’ve brought experts into our services in planning, development, investment, landlord and tenant matters, social housing, construction and litigation with a particular emphasis on energy, retail, housing, education, finance and investment funds.

Our multi-disciplinary Property Finance team has extensive experience in advising banks, building societies and other funders including property investors and developers. We are one of the largest teams in the West Midlands with a team of around 30 people experienced in Islamic finance issues alone. We advise our clients on a variety of matters including development finance, facility letters, guarantees, investment finance, loan book management, LPA receivership, priority/subordination deeds, security documents and short-term lending.

The role:

We are looking for a Post Completion Case Handler to join our Birmingham-based Property Finance team, based in our Real Estate group.

You will provide support to the members of the Property Finance team and have responsibility for post completion registrations at Companies House and HM Land Registry, chasing up on completion undertakings, reporting to the clients, and returning deeds.

You will work within the team to provide a constant service to our clients, and will be expected to co-ordinate over holiday arrangements and absences so that the team always has support.

This opportunity will be offered on a part-time basis, working one of the two patterns below:

-       1pm - 4.30pm Monday to Thursday and 1pm – 4pm Friday; or

-       2pm – 5.30pm Monday to Thursday and 2pm – 5pm Friday

You key duties will be:

• dealing with post completion formalities
• providing administrative support to a large team
• opening and closing files and conducting conflict searches
• dealing with general correspondence
• handling telephone calls, queries and enquiries, where appropriate
• assisting with the production of forms and documentation
• producing Lease Reports
• drafting documents
• registering at Companies House and Land Registry

Skills and experience you will have:

• a minimum of 6 months' previous administration experience gained within an office environment
• previous experience within a real estate team is desired
• experience of using case management systems is desired
• strong IT skills and fast, accurate typing ability

Key competencies you will need:

• the ability to prioritise workload
• drive, enthusiasm, and commitment
• to be able to self-manage and take ownership of problems
• the ability to work well in a team and develop good working relationships with colleagues and others
• good communication skills with the confidence to liaise openly and clearly with colleagues and clients
• the ability to produce a high standard of work, sometimes under pressure, whilst maintaining accuracy and good attention to detail

About you – you will be:

• highly enthusiastic, willing to go the extra mile and be happy to go beyond the job description
• respectful towards others and have a positive, willing and ‘can do’ attitude
• keen to learn, interested in driving your own career progression and be proactive in taking ownership

Ideally candidates will have a legal qualification and be interested to pursue a career in the law.

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.

Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.