Secretary

Enter details of the friend you want to send this vacancy to.
Your email *
Your first name(s) *
Your last name *
Friend's email *
Friend's first name(s) *
Friend's last name *
Comment  
     
 
Language requirements: Bilingual (Arabic/English)
Term: Permanent
Department: Litigation
Office: Muscat
The role

We are looking for a Secretary for our Litigation Department in our Muscat office. This individual will be responsible for providing secretarial, clerical and administrative support to the Office Manager in order to ensure that services are provided in an effective and efficient manner.

Specific duties will vary considerably according to specific needs of the office and / or department.

These include but are not limited to:


- Perform tasks as Lawyers first point of contact with people from inside and outside the Firm; provide a high level of client service at all times; project and maintain a positive image.
- Receive, screen and respond appropriately to telephone calls, inquiries and requests on behalf of assigned Lawyer(s) as directed by them; take accurate messages and follow up as requested by Lawyer in order to ensure client enquiries are dealt with promptly and professionally.
- Deal with Lawyers incoming email, faxes and post as appropriate.
- Liaise with clients and other staff in compliance with Lawyer's requests.
- Organise and manage Lawyers schedule, review schedule with Lawyer on a daily basis, make and confirm appointments on their behalf and keep Lawyer informed of daily agenda. Reschedule as requested.
- Liaise with Administration Coordinator in regards to Lawyers travel and accommodation arrangements.
- Take dictation for assigned Lawyer, perform typing and transcription of documentation as required.
- Compose and type letters, memos, correspondence and reports as requested by Lawyer(s).
- Maintain and update assigned Partners files to deal efficiently with paper flow and organization and storage of paper work, documents and computer-based information.
- Participate in the billing process.
- Perform other work related tasks as required.

Skills and experience

Previous experience:
- Previous legal secretarial experience
- Experience working in a professional services firm is an advantage

Specialist knowledge:
- Excellent working knowledge of MS Office, Outlook and Internet browsing
- Sound knowledge of office procedures
- Working knowledge of record-keeping techniques
- Minimum typing test of 40wpm in English

Other Skills:
- Excellent verbal and written communication skills in English & Arabic
- Strong interpersonal skills with an ability to build relationships with most senior executives
- Good problem solving and decision-making skills
- Exceptional organizational skills

Language Skills:
- Fluent English & Arabic

The department

Al Tamimi boasts the largest and broadest full service Litigation Practice in the Middle East. Our team of highly qualified and experienced practitioners from the Middle East, Europe, Australia, Africa and North America bring a breadth and depth of legal expertise and experience that is unequalled in the region. Our lawyers have rights of audience before the local courts, including the DIFC Courts, and the ability to practice the local laws of all jurisdictions in which we operate. Our clients rely on our global perspective and on our in-depth knowledge and understanding of local and regional laws. Having the international skills and talent while remaining a regional firm is one of the great pillars of our success. We have the technical expertise and capability to advise clients and conduct all types of litigation in the region including Commercial, Employment, Banking, Transport, Insurance, Construction, IP, and Criminal Cases. We also have a large and very well known Real Estate Litigation Practice where we represent many of the major developers in the region. In addition to this, we have been handling an increasing number of cutting-edge mortgage enforcement cases. Our clients range from banks and corporations to government departments and the most high-profile family run companies in the region and globally. Broadly, our practice is split between regional local litigation, Arabic litigation, and cases before the Dubai International Financial Centre (DIFC) courts. Our leading DIFC court practice has handled some of the most high profile cases heard in the DIFC Court to date.

About Al Tamimi & Company

Al Tamimi & Company is one of the leading law firms in the Middle East and the largest law firm in the region, with presence in all of the six GCC countries. Established in 1989, the firm has 57 partners, staff of over 670, and 17 offices in nine countries throughout the UAE, Bahrain, Qatar, Iraq, Saudi Arabia, Jordan, Kuwait, Oman and Egypt.

The firm specialises in advising major international corporations and financial institutions, Middle East banks and government organisations, businesses and families in their global operations and investments. It has particular expertise in arbitration & ADR, banking & finance, dispute resolution & litigation, IP & data security, shipping & aviation, project & infrastructure finance, real estate & construction, corporate & commercial, technology, media & telecommunications, insurance and private client.

For more information please visit : www.tamimi.com