Legal Secretary

Weightmans is a Top 45 law firm with offices throughout the UK. Having been recognised as the leading legal employer at the annual Britain's Top Employers awards and achieved several top rankings in Chambers UK 2016, we are immensely proud of the work we carry out for our clients and the culture we provide to our people.

Accidents involving motor vehicles give rise to countless claims and legal actions, affecting every kind of business and non-commercial organisation and their insurers. The sheer volume of cases, and the constant possibility of major costs and resources being involved, can impact seriously on the operational performance of any of the parties involved.

What is needed most in this situation is a service that can help process cases with maximum speed and efficiency and achieve the most satisfactory settlements possible. Weightmans' Motor team is a market leader in this field offering a full service with dedicated teams dealing with fast track, multi track, fraud, credit hire, indemnity issues and representation at inquests and criminal prosecutions.

Main duties and responsibilities

• Support the partners and other fee-earners In the Motor Team with regard to client relationship management, business development and general secretarial support.
• Updating and maintaining key dates in the relevant diaries, as well as co-ordinating events and seminars, in close cooperation with fee-earners
• Provision of secretarial support to the fee-earners in the team.
• Processing of dictation received from the designated fee-earners along with any work allocated by the team manager or support team coordinator
• Case file management and support
• Creation of correspondence and documentation under direction and on own initiative
• Maintaining a high level of accuracy
• Adherence to the service levels within the team (especially as required by client service level agreements) and ensure work is completed within these levels at all times
• Effective liaison with the team manager and support team coordinator to ensure high quality of service to clients
• Effective liaison with other support staff to manage workloads efficiently
• Active progression of one’s own professional development with support from the team manager and support team coordinator
• Dealing with confidential client matters
• Providing assistance with billing and archiving
• Providing support in relation to case management and IT systems
• Compliance with relevant policies and procedures
• Working in accordance with Weightmans’ values

This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role.

• Extensive legal secretarial experience and PA experience
• Client-facing experience
• Pro-active and works well under pressure
• Fast, accurate typist with excellent audio typing skills
• Ability to create and amend large, complicated documents
• Excellent organisation and time-management skills
• Good teamwork skills
• Flexible approach

Please note:

• Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.

• The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.