Legal Secretary

Weightmans is a Top 45 law firm with offices throughout the UK. Having been recognised as the leading legal employer at the annual Britain's Top Employers awards and achieved record rankings in Chambers UK 2017, we are immensely proud of the work we carry out for our clients and the culture we provide to our people.

Accidents involving motor vehicles give rise to countless claims and legal actions, affecting every kind of business and non-commercial organisation and their insurers. The sheer volume of cases, and the constant possibility of major costs and resources being involved, can impact seriously on the operational performance of any of the parties involved.

What is needed most in this situation is a service that can help process cases with maximum speed and efficiency and achieve the most satisfactory settlements possible. Weightmans' Motor team is a market leader in this field offering a full service with dedicated teams dealing with fast track, multi track, fraud, credit hire, indemnity issues and representation at inquests and criminal prosecutions.

• Process all dictation received from fee earners along with any associated admin for that dictation such as photocopying / scanning / creating CD’s of enclosures
• Achieve and maintain a high level of typing accuracy
• Filing – it is important to be familiar with the set up of files and be consistent and accurate when filing
• Comply with all data security procedures at all times
• Keep all file information updated – Expert’s Register / FED Directory
• Adhere to the service levels within the team and ensure work is completed within these levels
• Liaise with the other support team members to effectively manage workload
• Be responsible for own training needs and keep up to date with all training opportunities
• Provide assistance in the billing process or archiving files and other admin duties as and when necessary
• Resolve minor IT problems and have proficient knowledge of Microsoft and FED
• Send out all evening post making sure everything is sent securely using the most appropriate method - email / encryption / password protection / Mimecast / Special Delivery / Courier

This list is not intended to be exhaustive and the successful candidate will carry out other tasks that fall within the remit of the role

• Vast Legal secretarial experience, EL/PL  preferable but not essential
• Pro-active team player who works well under pressure
• Accurate typist with good audio typing skills
• Ability to create and amend large, detailed documents (i.e. automatic numbering, track changes)
• Excellent organisation and time management skills
• Show initiative and be self motivated when required to work alone
• The ability to prioritise tasks is essential
• Good housekeeping skills
• A “hands on” approach
• Knowledge of computers and all office equipment
• Good communication skills and confidence in speaking with clients
• Enthusiasm and good teamwork skills essential
• Polite and helpful telephone manner in taking messages and directing calls
• Ability to deal with confidential information
• Must be flexible when there is a business need to work outside of  'normal' office hours

Please note:

• Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.

• The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.