Administration Assistant

Weightmans is a Top 45 law firm with offices throughout the UK. Having been recognised as the leading legal employer at the annual Britain's Top Employers awards and achieved record rankings in Chambers UK 2017, we are immensely proud of the work we carry out for our clients and the culture we provide to our people.

Our national Real Estate team provides a complete range of legal and advisory services on all aspects of commercial property for both the public and private sector. We advise on and draft heads of terms, development agreements and associated construction, planning and site disposal matters, funding arrangements, freehold transfer and associated due diligence procedures, grant assignment and lease renewals. Our clients range from major retailers, leisure operators, regional developers, local authorities, universities and healthcare providers. We have been involved in a range of projects from £100 million city centre regeneration schemes to smaller bespoke ventures. Our service includes the management of large property portfolios for occupiers and investors, advising on LTA 1954 renewals, easements, covenants, service charges and land registration.

To work as part of a team providing administrative support to case handlers and secretaries.

Main duties and responsibilities

• Assist case handlers and secretaries

• Open new case files/matters ensuring compliance with Lexcel and internal procedures

• Prepare and copy various documents such as letters, enclosures, bundles etc

• Collect and coordinate incoming and outgoing post

• Perform filing tasks

• Perform general photocopying & scanning duties

• Perform general file management duties

• Prepare and send out various internal and external documents

• Assist with the inputting of information on various systems

• Close and archive files

• Perform other administrative duties as are appropriate

• Ensure relevant deadlines and quality measures are adhered to

• Comply with relevant Weightmans and client policies and procedures

• Work in accordance with Weightmans’ values

This list is not intended to be exhaustive and you will have other duties and responsibilities that fall within the remit of the role.

• At least 12 months administration experience, preferably in a similar environment

• Confident manner

• Excellent communication skills

• Ability to work as part of a team and on own initiative

• Excellent organisational skills

• Ability to prioritise tasks and manage time

• Excellent IT skills

• Enthusiastic approach

• Flexible approach

Please note:

• Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.

• The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.