Administration Assistant

Weightmans is a Top 45 law firm with offices throughout the UK. Having been recognised as the leading legal employer at the annual Britain's Top Employers awards and achieved record rankings in Chambers UK 2017, we are immensely proud of the work we carry out for our clients and the culture we provide to our people.

Our national Disease team offers advice and guidance on all aspects of industrial illness and disease for insurers, insurance suppliers and commercial organisations. It is a leader in the provision of claims prevention and management, not only handling and defending claims in the most advantageous way for our clients' businesses, but also helping to prevent future claims by helping to establish correct working practices by providing tailored training, in-house talks and workshops.

Main purpose of role

To work as part of a team providing administrative support to case handlers and secretaries.

Main duties and responsibilities

• Assist case handlers and secretaries

• Open new case files/matters ensuring compliance with Lexcel and internal procedures

• Prepare and copy various documents such as letters, enclosures, bundles etc.

• Collect and coordinate incoming and outgoing post

• Perform filing tasks

• Perform general photocopying & scanning duties

• Perform general file management duties

• Prepare and send out various internal and external documents

• Assist with the inputting of information on various systems

• Close and archive files

• Perform other administrative duties as appropriate

• Ensure relevant deadlines and quality measures are adhered to

• Comply with relevant Weightmans and client policies and procedures

This list is not intended to be exhaustive and you will have other duties and responsibilities that fall within the remit of the role.

• Previous administration experience, preferably in a similar environment

• Confident manner

• Excellent communication skills

• Ability to work as part of a team and on own initiative

• Excellent organisational skills

• Ability to prioritise tasks and manage time

• Excellent IT skills

• Enthusiastic approach

• Flexible approach

Please note:

• Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.

• The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.