Senior Administration Assistant

Weightmans is a Top 45 law firm with offices throughout the UK. Having been recognised as the leading legal employer at the annual Britain's Top Employers awards and achieved record rankings in Chambers UK 2018, we are immensely proud of the work we carry out for our clients and the culture we provide to our people.

Our market leading Employment, Pensions and Immigration team advises employers across the UK on all aspects of employment, pensions and immigration law. Our clients are some of the UK's largest and best known employers. We believe that the quality of our clients and strength of our relationships with our clients speaks volumes about the quality of the service we provide.

To work as part of a team, assisting with all aspects of administration as per instructions from Fee Earners and Legal Secretaries within the team.

Main duties and responsibilities

• Use of spreadsheets, data collection, data analysis
• Production of MI reports to produce accurate reports to Clients
• Ensure reports are completed within the specified requirements and agreed SLA's
• Prioritisation of regular and ad hoc reporting to meet both  internal and external requirements
• General file maintenance
• Opening new client files (including requesting documents and information from Clients)
• Closing files and Archiving
• Carry out general administrative tasks such as filing, photocopying, shredding, key dating

This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role.

• Excellent data manipulation skills in Advanced Excel
• Excellent analytical and problem solving skills
• A flexible and proactive approach with the ability to work under pressure of deadlines
• Excellent attention to detail
• Good verbal and written communication skills
• Must be a team player
• Show initiative and be self motivated when required to work on own
• Strong organisational and communication skills
• Ability to prioritise tasks is essential
• Good housekeeping skills
• A “hands on” approach to work
• A ‘ will try anything' approach

Please note:

• Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.

• The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.