Legal Secretary

Weightmans is a Top 45 law firm with offices throughout the UK. Having been recognised as the leading legal employer at the annual Britain's Top Employers awards and achieved record rankings in Chambers UK 2017, we are immensely proud of the work we carry out for our clients and the culture we provide to our people.

Our specialist Healthcare team covers all aspects of healthcare and related areas of law and practice, including child law, clinical negligence, clinical governance, consent to treatment, healthcare advisory and mental health. We provide a supportive, proactive service based on a deep understanding of NHS procedures and the social/political background of public healthcare. Our expert team includes doctors and nurses among other health professionals, all with specialist medical knowledge in key areas. 

To provide secretarial support to the fee earners in the team.

Main duties and responsibilities

• Process all dictations received from the designated fee earners along with any work allocated by the Team Manager and Support Team Manager
• Create various correspondence and documents under direction and on own initiative
• Achieve and maintain a high level of accuracy
• Adhere to the service levels within the team and ensure work is completed within these levels at all times
• Liaise with the STM or TM over any queries or problems
• Effectively manage workload by identifying filing/copying/admin tasks to be undertaken

• Make the STM/TM aware of any capacity, particularly in respect of high priority work
• Deal with confidential client matters
• Provide assistance, where appropriate, in the billing process or archiving files
• Resolve minor IT problems and have proficient knowledge of case manager system
• Update and maintain key dates in the relevant diaries, as well as co-ordinating events and seminars
• Provide general secretarial support to the fee earners in the team
• Comply with relevant policies and procedures

This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role.

• Legal secretarial experience
• Pro-active and works well under strict deadlines
• Fast, accurate typist with excellent audio typing skills
• Ability to create and amend large, complicated documents (i.e. automatic numbering, track changes etc.)
• Excellent organisation and time management skills
• Good teamwork skills
• Flexible approach

Please note:

• Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.

• The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.