Marketing Administrator

Weightmans is a Top 45 law firm with offices throughout the UK. Having been recognised as the leading legal employer at the annual Britain's Top Employers awards and achieved record rankings in Chambers UK 2019, we are immensely proud of the work we carry out for our clients and the culture we provide to our people.

Our Marketing team is made up of many teams that work together to support Weightmans' marketing processes. The teams include: business development; communications; CRM; events; profile raising; and projects.

Primary objective

• Provide administration support to team members as required to assist with the implementation of the marketing plan.

Key responsibilities

• Collecting the post each day and distributing round the team as appropriate.
• Assist with setting appointments for meetings for the team.
• Assisting the comms team with production of materials for events to a high standard and adhering to corporate standards – including co-ordinating postal mail outs, making up packs and preparing badges using mail merge.
• Assisting with post event administration including; updating campaign management to show who attended the event, inputting feedback gathered from event into Questback and assist in producing reports.
• Assisting with presentations and formatting documents where required i.e. Powerpoint slides, leaflets and delegate packs, ensuring they comply with corporate standards and follow brand guidelines.
• Marketing supplies – keep stock cupboards tidy and stocked with relevant supplies – including merchandise, stationery and any other appropriate equipment.
• Responsible for monitoring stock levels of merchandise and flagging when running low on stock. Liaise with suppliers to get best price and quality of merchandise. Co-ordinate the purchasing process ensuring that all merchandise is on brand.
• Liaising with all receptions on a regular basis to ensure marketing materials are up to date and in stock i.e. literature, banner stands, merchandise.
• Co-ordinating the team’s monthly report to the board.
• Provide support to Database, Digital, PR Manager and Internal Communications sub teams and assist with any additional projects they need support with.
• Working with the Campaigns Manager and Database Manager on specific projects as directed to increase knowledge of marketing methods and practices and progress own personal development.
• Consider new ways of doing any of the above to make things more efficient and raising any issues with the Head of Communications.

This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role.

• Excellent communication skills
• Excellent IT skills including a good working knowledge of Microsoft Office
• Excellent organisational and time management skills
• Ability to work with people at all levels
• Ability to work a part of a team and on own initiative
• Flexible – the role will be based in Liverpool, but the individual will be required to spend time in other Weightmans offices.

Please note:

• Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.

• The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.