Administration Assistant

Weightmans is a Top 45 law firm with offices throughout the UK. Having been recognised as the leading legal employer at the annual Britain's Top Employers awards 2019 and achieved record rankings in Chambers UK, we are immensely proud of the work we carry out for our clients and the culture we provide to our people.

Our national Large Loss team provides an expert, experienced legal service dealing with claims involving injuries of the utmost severity and more complex technical insurance work. Weightmans’ Large Loss team handles claims reserved at a minimum of £500,000, representing around £750 million of client reserves. The majority of claims we deal with are motor, but we also cover employers’ liability, public liability and product liability, as well as substantial dependency fatality claims. Typical cases involve brain, spinal and amputation injuries.

Providing administrative support to case handlers and secretaries.  

Main duties and responsibilities

• Open new case files/matters ensuring compliance with Lexcel and internal procedures
• Prepare and copy various documents such as letters, enclosures, bundles etc.
• Scan incoming post and hand out to the relevant fee earners
• Perform filing tasks manually and electronically
• Perform general photocopying and scanning duties
• Perform general file management duties
• Prepare and send out various internal and external documents
• Assist with the inputting of information on various systems
• Close and archive files
• Perform other administrative duties as appropriate
• Ensure relevant deadlines and quality measures are adhered to

This list is not intended to be exhaustive and you will have other duties and responsibilities that fall within the wider remit of the role.

• Previous administration experience, preferably in a similar environment
• Excellent communication skills
• Ability to work as part of a team and on own initiative
• Excellent organisational skills
• Ability to prioritise tasks and manage time
• Excellent IT skills
• Enthusiastic approach

Please note:

• Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.

• The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.