Administration Assistant

Weightmans is a Top 45 law firm with offices throughout the UK. Having been recognised as the leading legal employer at the annual Britain's Top Employers awards 2021 and achieved record rankings in Chambers UK, we are immensely proud of the work we carry out for our clients and the culture we provide to our people.

Our national Real Estate team provides a complete range of legal and advisory services on all aspects of commercial property for both the public and private sector. We advise on and draft heads of terms, development agreements and associated construction, planning and site disposal matters, funding arrangements, freehold transfer and associated due diligence procedures, grant assignment and lease renewals. Our clients range from major retailers, leisure operators, regional developers, local authorities, universities and healthcare providers. We have been involved in a range of projects from £100 million city centre regeneration schemes to smaller bespoke ventures. Our service includes the management of large property portfolios for occupiers and investors, advising on LTA 1954 renewals, easements, covenants, service charges and land registration.

The role of Administration Assistant in the Real Estate Leeds team is primarily focussed on assisting case handlers in the team with administrative tasks such as:

• Opening new case files/ matters on system
• Ensuring compliance with Lexcel and internal
• Assisting with and overseeing money laundering checks on new matters (or where funds are received on existing files – subject to supervision)
• copying of leases, title and other documents??
• Preparation and copying of enclosures for letters to client and other parties
• General photocopying
• File management duties, to include filleting files for closure/archiving; indexing and collating large case papers; ensuring maintenance of client details and information, both on physical file and on case management system
• Assisting case handlers on cases
• Attending on events, conference or seminars at external venues (in time where appropriate and following training)
• Preparation and lodging of accounts forms with the finance team including interledgers, invoices and (after obtaining necessary authorisation signatures) telegraphic transfers
• Preparation and collation of composite invoices for client with supporting case documentation
• Assisting in the preparation of Management Information reports to the client and collation and updating of information on case to ensure accurate information
• Closing and archiving files
• Assisting in establishing and maintaining precedent files for the team
• Collating and organising payment of staff expenses online
• All other such administrative duties as are appropriate

The above list is not exhaustive and the Administration Assistant will be expected from time to time to perform other reasonable tasks requested of them.

• At least 12 months administration experience, preferably in a similar environment
• Confident manner
• Excellent communication skills
• Ability to work as part of a team and on own initiative
• Excellent organisational skills
• Ability to prioritise tasks and manage time
• Excellent IT skills
• Enthusiastic and flexible approach

Please note:

• Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.

• The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.

• We're committed to diversity and inclusion and to creating an environment where everyone can reach their full potential.  For more information please click  on the following link:

https://www.weightmans.com/about-us/diversity-and-inclusion