Administration Assistant

Weightmans is a Top 45 law firm with offices throughout the UK. Having been recognised as the leading legal employer at the annual Britain's Top Employers awards 2021 and achieved record rankings in Chambers UK, we are immensely proud of the work we carry out for our clients and the culture we provide to our people.

Our Insolvency and Recoveries team is experienced in handling all kinds of insolvency and recoveries work nationally. We act on behalf of large corporates, owner managed businesses, public bodies, insurers, professional practices, regulatory bodies and private individuals. We also act on behalf of insolvency practitioners, financial institutions, litigation funders, fixed charge receivers, directors and other stakeholders. Members of all levels of qualification across the team regularly deal with complex, high profile and sensitive issues across a broad range of matters (both contentious and non-contentious) with far reaching implications as well as regulated and unregulated debt recovery from individuals and businesses. The team and many within it are recognised in both Chambers and Legal 500.

To work within the MIB Recoveries team with the aim of recovering the MIB’s outlay in respect of the handling of claims under the Uninsured Drivers Agreement 1999 and 2015.  The candidate will work as part of the team to assist members with all aspects of administration.

Main duties and responsibilities

• Import new instructions on to case management system ensuring compliance with Lexcel and internal procedures
• Collect, coordinate and scan incoming and outgoing post
• Prepare and copy various documents such as letters, enclosures, bundles etc.
• Handle all receipts and apply the same to the case management system
• Take card payments over the telephone
• Importing payments received into the firm, via client account payments, cheques and postal orders
• Undertake daily reconciliation of payments received into the firm against those posted on the case management system, investigating any discrepancies where required
• Prepare refunds to defendants and monitor automated payment system
• Perform basic desktop enquiries searches to ascertain whereabouts of defendants
• Liaising with third parties, insurers, defendants and clients by telephone, email and letter
• Perform general photocopying and scanning duties
• Perform general file management duties
• Prepare and send out various internal and external documents
• Assist with the inputting of information on various systems
• Comply with relevant Weightmans and client policies and procedures
• Perform other administrative duties as are appropriate
• Work in accordance with Weightmans’ values

This list is not intended to be exhaustive and you will have other duties and responsibilities that fall within the remit of the role.

• At least 12 months administration experience, preferably in a similar environment
• Experience with accounts queries and billing (desirable)
• Confident manner
• Excellent communication skills
• Ability to work as part of a team and on own initiative
• Excellent organisational skills
• Ability to prioritise tasks and manage time
• Excellent IT skills
• Enthusiastic approach
• Flexible approach
• An understanding of the factors that determine whether or not a money claim is worth pursuing
• Previous experience within a similar role including the handling of financial information
• Adhering to Data Protection Act principles

Please note:

• Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.

• The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.

• We're committed to diversity and inclusion and to creating an environment where everyone can reach their full potential.  For more information please click  on the following link:

https://www.weightmans.com/about-us/diversity-and-inclusion