Senior Administration Assistant

Weightmans is a Top 45 law firm with offices throughout the UK. Having been recognised as the leading legal employer at the annual Britain's Top Employers awards 2021 and achieved record rankings in Chambers UK, we are immensely proud of the work we carry out for our clients and the culture we provide to our people.

Our Wills, Trusts and Estates (formerly Wills, Tax, Trusts and Probate) team was recognised as a 'superior' team in Legal 500, 2011 edition, reflecting our enviable reputation for advising clients on all their personal legal needs. We are proud to provide a personal, transparent and efficient service by a team which includes fully qualified members of STEP (The Society of Trust and Estate Practitioners) as well as members of Solicitors for the Elderly. Understanding the importance of careful estate planning to help provide for future generations, we offer lifetime and post-death planning to a diverse range of clients.

• To handle (with assistance from two part-time administration assistants) the incoming and out going centralised post for the national Wills, Trusts and Estates team;
• To manage the archiving of Wills and other documents for the national team;
• To support our Will database project; and
• To assist and support the team of solicitors on their caseloads of private client work and deliver great client service.

Main duties and responsibilities

• Support the national WTE team in respect of handling of both incoming and outgoing post and documents;
• Supervise two part-time administration assistants in respect of the centralised post function for the national team;
• To archive incoming documents and managing the retrieval of documents from our main archive department;
• To assist in delivery of our Will database project:
  • Data entry of client details on new database;
  • Contacting clients;
  • Arranging Will review meetings with solicitors in the team;
  • Archiving of new Wills and logging new clients on the database;
• Filing and scanning documents as required;
• Open files and prepare client engagement letters for members of the team;
• Ensure relevant deadlines and quality measures are adhered to;
• Comply with relevant Weightmans and client policies and procedures;
• Work in accordance with Weightmans’ values;

This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role.

• Previous experience of working within a similar role
• Keen interest and willingness to learn all aspects of private client law
• Excellent attention to detail
• Excellent IT skills
• Excellent communication skills
• Excellent time management and organisation skills
• Strong literacy and numeracy skills
• Ability to multi-task and prioritise
• Ability to work to strict deadlines and targets
• Ability to work as part of a team and on own initiative
• Experience of supervision of junior team members
• Flexible approach

Please note:

• Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.

• The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.

• We're committed to diversity and inclusion and to creating an environment where everyone can reach their full potential.  For more information please click  on the following link:

https://www.weightmans.com/about-us/diversity-and-inclusion