Administration Assistant

Weightmans is a Top 45 law firm with offices throughout the UK. Having been recognised as the leading legal employer at the annual Britain's Top Employers awards 2021 and achieved record rankings in Chambers UK, we are immensely proud of the work we carry out for our clients and the culture we provide to our people.

Our specialist Healthcare team covers all aspects of healthcare and related areas of law and practice, including child law, clinical negligence, clinical governance, consent to treatment, healthcare advisory and mental health. We provide a supportive, proactive service based on a deep understanding of NHS procedures and the social/political background of public healthcare. Our expert team includes doctors and nurses among other health professionals, all with specialist medical knowledge in key areas. 

To assist with all aspects of administration as per instructions from the Team Managers and other members of the teams, in accordance with deadlines set.

Locations: This role can be based in London, Birmingham, Liverpool or Manchester 

Main duties and responsibilities:

·         Ensuring filing is kept up to date, files are indexed correctly and documents are scanned on to the Case Manager System

·         Ensuring key dates have been placed in the Case Manager system

·         Opening new matter files, ensuring all of the relevant procedures are followed and letters confirming receipt of instructions have been sent

·         Closing matter files, ensuring all of the relevant procedures are followed, there are nil balances and the files are correctly archived

·         Carrying out general file maintenance duties

·         Carrying out general administrative tasks, such as but not limited to: collation of medical records, DPA checks; and making or receiving telephone calls

·         Inputting, checking and maintaining client management information reports

This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role

·         At least 12 months experience of working in an office administrative role, preferably within a law firm

·         Strong organisational skills

·         Excellent IT skills

·         Excellent communication skills

·         Ability to work as part of a team and on own initiative

·         Ability to work according to strict deadlines

Please note:

• Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.

• The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.

• We're committed to diversity and inclusion and to creating an environment where everyone can reach their full potential.  For more information please click  on the following link:

https://www.weightmans.com/about-us/diversity-and-inclusion