Administration Assistant

Weightmans is a Top 45 law firm with offices throughout the UK. Having been recognised as the leading legal employer at the annual Britain's Top Employers awards 2021 and achieved record rankings in Chambers UK.

The independent research showed "Weightmans provides exceptional employee conditions, nurtures and develops talent throughout all levels of the organisation."

We are truly committed to fostering a culture of equality and diversity, where each individual in the firm is respected and recognised on merit for the work that they do.

We strongly encourage applications from people of all ethnicities, genders, sexual orientations and disabilities. Please let us know if you require any reasonable adjustment at any stage of the application process.

Please feel free to note your preferred pronouns in your application.

Work for a firm where people matter – work for Weightmans.

As well as being immensely proud of the work we carry out for our clients and the culture we provide to our people we offer a wide range of benefits including;

• 28 days’ annual leave plus bank holidays (pro rated for part time)
• Agile / working from home including provision of home office equipment
• Healthcare cover/ Medicash
• Pension plan
• Life Insurance 4 X salary
• Interest free travel loan scheme
• Employee Assistance Programme including counselling, legal and consumer advice service
• Discounted gym membership
• Discounted dental ccheme
• Cycle to work scheme
• Offers & discounts
• Great reward and recognition scheme
• Social Committee and CSR committee on each site

Our Casualty team provides a full, expert service in defending public and employers' liability claims, particularly workplace, public sector and claims against the emergency services. Weightmans' team is second-to-none in providing defendant litigation services in these specialist areas. We operate on a national basis with dedicated workplace, public and police teams.

To work as part of a team providing administrative support to case handlers and secretaries.

Please be aware that we have two roles. One position will be based in the Manchester office and the second role can be remotely based in any of the following sites: Birmingham, Leeds, Glasgow, Newcastle, Liverpool or Leicester.

Main duties and responsibilities

• Assist case handlers and secretaries
• Open new case files/matters ensuring compliance with Lexcel and internal procedures
• Prepare and copy various documents such as letters, enclosures, bundles etc.
• Collect and coordinate incoming and outgoing post
• Perform filing tasks
• Perform general photocopying & scanning duties
• Perform general file management duties
• Prepare and send out various internal and external documents
• Assist with the inputting of information on various systems
• Close and archive files
• Perform other administrative duties as appropriate
• Ensure relevant deadlines and quality measures are adhered to
• Comply with relevant Weightmans and client policies and procedures

This list is not intended to be exhaustive and you will have other duties and responsibilities that fall within the remit of the role.

• Previous administration experience, preferably in a similar environment
• Confident manner
• Excellent communication skills
• Ability to work as part of a team and on own initiative

Please note:

• Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.

• The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.

• We're committed to diversity and inclusion and to creating an environment where everyone can reach their full potential.  For more information please click  on the following link:

https://www.weightmans.com/about-us/diversity-and-inclusion