Administration Assistant

Weightmans is a Top 45 law firm with offices throughout the UK. Having been recognised as the leading legal employer at the annual Britain's Top Employers awards 2021 and achieved record rankings in Chambers UK.

The independent research showed "Weightmans provides exceptional employee conditions, nurtures and develops talent throughout all levels of the organisation."

We are truly committed to fostering a culture of equality and diversity, where each individual in the firm is respected and recognised on merit for the work that they do.

We strongly encourage applications from people of all ethnicities, genders, sexual orientations and disabilities. Please let us know if you require any reasonable adjustment at any stage of the application process.

Please feel free to note your preferred pronouns in your application.

Work for a firm where people matter – work for Weightmans.

As well as being immensely proud of the work we carry out for our clients and the culture we provide to our people we offer a wide range of benefits including;

• 28 days’ annual leave plus bank holidays (pro rated for part time)
• Agile / working from home including provision of home office equipment
• Healthcare cover/ Medicash
• Pension plan
• Life Insurance 4 X salary
• Interest free travel loan scheme
• Employee Assistance Programme including counselling, legal and consumer advice service
• Discounted gym membership
• Discounted dental scheme
• Cycle to work scheme
• Offers & discounts
• Great reward and recognition scheme
• Social Committee and CSR committee on each site

Our national Real Estate team provides a complete range of legal and advisory services on all aspects of commercial property for both the public and private sector. We advise on and draft heads of terms, development agreements and associated construction, planning and site disposal matters, funding arrangements, freehold transfer and associated due diligence procedures, grant assignment and lease renewals. Our clients range from investors, developers, infrastructure operators,  major retailers, leisure operators, local authorities, the education sector and healthcare providers. We have been involved in a range of projects from £100 million city centre regeneration schemes to smaller bespoke ventures. Our service includes the management of large property portfolios for occupiers and investors.

To undertake transactional support and administrative tasks predominantly within the commercial Real Estate team in Glasgow, and to provide administrative support to the Corporate and Employment teams when required.

Main duties

• Managing title/lease and ancillary documentation and preparing data sites using HighQ or similar
• Helping with transaction documentation, letter templates, ordering and managing searches, preparing documents for execution and arranging the execution process
• Assisting with LBTT returns, Land Register registrations and Companies House filing
• Preparing document bundles and inventories
• Providing other more general transactional support
• Opening new case files/matters
• Closing and archiving files
• Working in accordance with required processes and procedures
• Performing other general administrative tasks

The above list is not intended to be exhaustive and you will be required to perform other tasks that fall within the wider remit of the role. Training will be provided in relation to the specific transactional tasks.

• Prior legal experience either as an administration assistant, legal secretary, assistant paralegal or PA would be beneficial, especially within real estate
• Excellent communication skills
• Ability to work as part of a team and on own initiative
• Excellent organisational skills
• Ability to prioritise tasks and manage time
• Excellent IT skills
• Enthusiastic and flexible approach

Please note:

• Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.

• The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.

• We are open to part time/job share applicants.

• We're committed to diversity and inclusion and to creating an environment where everyone can reach their full potential.  For more information please click  on the following link:

https://www.weightmans.com/about-us/diversity-and-inclusion