Management Administrator

Watson Farley & Williams was established in London in 1982 and is an international law firm dedicated to client care, legal excellence and investment in its people.  The firm has offices in Athens, Bangkok, Dubai, London, Frankfurt, Hamburg, Hong Kong, Madrid, Milan, Munich, New York, Paris, Rome and Singapore.

The firm has seen rapid expansion in size and geography.  Having started as a maritime law firm, in which it remains pre-eminent, the firm is today recognised for its specialist focus on five core sectors: Energy & Infrastructure, Maritime, Natural Resources, Real Estate and Transport in which it provides a full suite of services including finance, corporate, dispute resolution, tax, employment and regulatory.

The Management Team comprises of two Managing Partners, Global Business Development Director, Director of Client & Strategic Development, Director of Risk &Compliance, Director of IT, Director of Finance, Chief Financial Officer, Director of People & Knowledge Management. The Managing Partners are supported by an Executive Assistant and the Management Team are supported by a Management PA.

To assist the Executive Assistant to the Managing Partners on a day to day basis providing administrative support in all areas as detailed below.

• Diary and Email Management.

• Assist with preparing documents, correspondence and powerpoint presentations for various events/meetings.

• Digital dictation.

• Processing Managing Partners’ expenses.

• Time recording.

• Telephone messages.

• Filing and Matter e-filing.

• Updates to CPD record.

• InterAction updates.

• Managing and maintaining the firm’s global contracts database.

• Post and Faxes.

• Archiving.

• Organisation of meetings for Management Team – including interviews, conference calls, video conferences, 6 weekly Management Team meetings, London Group Heads, Management Committee and Annual Partners’ meetings (to include venues, hotels, catering, equipment, travel, presentations, minutes etc).

• Schedule Management team, Consultant and Partner appraisals/strategy meetings and administration.

• Organising global meetings such as Town Halls, strategy group meetings, away days/weekends (to include venues, hotels, catering, equipment, travel, presentations etc.).

• Assist the Events team with accommodation for partner events.

• Arranging MPs travel including producing itineraries, booking flights, accommodation, setting up meetings/calls, organising VISAs/ESTAs (where necessary) and preparing currency.

• To provide ad hoc support to the Management PA and Team or to cover holiday/sickness absence of the Executive Assistant or Management PA.

• The ability to work effectively with and influence partners and others.
• Strong interpersonal and communication skills.
• Professional services or relevant market experience.
• Tenacity to see projects and tasks through to completion.
• Good team-working/building skills.
• Strong attention to detail.

At Watson Farley & Williams we value diversity and promote a culture of respect for each individual. We encourage workforce diversity at all levels and in all aspects from recruitment and selection to appraisal and promotion. All decisions relating to employment practice will be objective and based on merit and ability.