Watson Farley & Williams was established in London in 1982 and is an international law firm dedicated to client care, legal excellence and investment in its people. The firm has offices in Athens, Bangkok, Dubai, London, Frankfurt, Hamburg, Hong Kong, Madrid, Milan, Munich, New York, Paris, Rome and Singapore.
The firm has seen rapid expansion in size and geography. Having started as a maritime law firm, in which it remains pre-eminent, the firm is today recognised for its specialist focus on five core sectors: Energy & Infrastructure, Maritime, Natural Resources, Real Estate and Transport in which it provides a full suite of services including finance, corporate, dispute resolution, tax, employment and regulatory. |
The position requires a highly experienced, senior Property LPA providing PA support at Partner level and to several fee earners. The Real Estate team is currently made up of 24 fee earners and 4 Legal PAs.
To provide professional PA support at Partner level and to several fee earners within the Real Estate team. This role is intended to embrace a team-working approach, collaborating with lawyers and other members of support staff to fulfil the needs of the business. In addition to being assigned to a number of specific lawyers, it is expected that a Legal PA will work with every member of the team to ensure that the overall needs of the practice group are met.
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- Proactively manage mailboxes in terms of diary commitments and meeting room requirements; provide conference dial-in where necessary
- Assist with the file opening via Inception; set up new matters, draft engagement letters
- Draft correspondence and communications; amend legal documentation demonstrating excellent Word/formatting skills;
- Undertake administrative tasks including: expense forms; file management (filing, closing and arranging offsite storage for archives)
- Knowledge of and experience in both Search flow and Land Registry Forms
- Deal with enquiries from clients, colleagues and third parties in a prompt and professional manner, providing an effective transfer of information
- To provide support within the team (covering for other PA absences)
- Role model a 'can-do', positive work ethic; being decisive, responsible, and taking ownership of issues that arise
- Play an active role in managing and taking responsibility for the billing process, work closely with the matter partners and our finance team; track specific billing arrangements; attend monthly WIP meetings
- Liaising with Clients’ accounts department for updated bank details
- Liaising with our accounts department in relation to monies coming in for completing transactions
- Preparing for completion – filling out forms and organising signatures;
- Courier bookings
- General interest in property transactions / reading incoming emails and acting on information
- Arranging for documents to be copied / scanned / binding
- Confident in using data rooms / Share File (uploading and downloading documents)
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- Demonstrate a proactive and positive attitude, taking ownership of tasks and managing your own workload
- Have excellent written and verbal communication skills
- Be able to work under pressure and remain calm and friendly even in a crisis
- Have strong IT skills (Microsoft Word, Excel, Outlook, PowerPoint)
- Be exceptionally organised and someone who can work flexibly, with the ability to manage change
- Always work with confidentiality, discretion and diplomacy
- Collaborates with others in sharing work and knowledge.
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