HR Administrator and Partnership Support

Term: Permanent
Working hours: Full-time (09:30 - 17:30)
Reports to: HR Director and Head of HR
Team: HR
Location: London
The firm

Winckworth Sherwood is an exciting, diverse and growing business. Joining our team will see you work with some of the UK’s most interesting clients.

In the last year alone we have:

  • Worked on corporate transactions valued at over £3 billion
  • Advised our developer and social housing clients on over £1.6 billion of residential sales and over £1 billion of refinancings
  • Advised on HS2 which will see the development of over 330 miles of railway network with an expected £59 billion benefit to the wider economy
  • As if that wasn’t enough, we are also involved in the transformation of Battersea Power Station and act for the majority of London’s major Housing Associations who together own assets of over £17.3 billion.

However it’s not all about big numbers and high-profile projects; the real success of our business comes from the ability of our teams to provide fantastic service and create long-lasting relationships.

 

The role

RESPONSIBLE FOR:

Dealing with general HR administrative queries and providing administrative secretarial support for the HR Director, COO and Managing Partner.

SCOPE OF DUTIES

HR Administration

  • General HR administration, to include filing, e-filing and training course bookings

  • Take references through Experian, and generate reference responses

  • Organise the induction programme for new staff, producing relevant documentation and scheduling the training in diaries
  • Liaise with the Senior Payroll Administrator as required, and maintain an overview of the HR/Payroll process
  • Maintain the staff movements spreadsheet
  • Monitoring of holiday entitlement and sickness absence, updating records as required

  • CQS renewal and panel membership maintenance e.g. Lender Exchange and LMS
  • Assist with the firm’s training programme, ensuring documentation is copied and supplied and that follow up questionnaires are sent to attendees and attendance recorded

  • Prepare cheque requisitions for training courses, season ticket loans, memberships etc.

  • Assist with the maintenance of diaries as required, booking appointments and reminders for meetings and trial periods

  • Assist in projects as required by the HR Director or the Head of HR eg appraisal and salary review process
  • Manage the PC renewal process and update the firm’s SRA records when needed
  • Assist the Recruitment Manager with administrative support where needed for trainee and lateral recruitment processes and maintaining the recruitment system databases, as required

PA Support

  • Provide secretarial and general administrative support to the HR Director, COO and Managing Partner which includes producing general correspondence, agendas and documents and diary management

  • Drafting offer letters and other appointment documents for Partners and ensuring copies are signed, returned and filed

  • Assisting with the annual renewal of partner letters and documentation

  • Update the firm’s SRA records when needed

  • Preparation of agendas and Board packs ensuring papers are prepared and circulated in a timely manner and any actions are progressed as appropriate

 

 

Candidate specification

The individual is expected to be discreet and maintain confidentiality at all times, as they will have access to confidential employee and partner records.  They are expected to use their initiative, be self-motivated, proactive and willing to assist as necessary.  Communication skills are essential and the person will be expected to liaise and feedback to the HR Director and the Head of HR.

Skills Required

  • Highly organised and has good attention to detail

  • Good interpersonal skills and the ability to converse with senior leaders of the business

  • Discretion and sensitivity in relation to confidential information

  • Ability to work under pressure