Administration Assistant

Term: Contract
Duration: 6 months
Working hours: Full-time (09:30 - 17:30)
Reports to: Head of Department
Team: Leasehold Enfranchisement Residential
Location: London
The firm

Winckworth Sherwood is an exciting, diverse and growing business. Joining our team will see you work with some of the UK’s most interesting clients.

In the last year alone we have:

  • Worked on corporate transactions valued at over £3 billion
  • Advised our developer and social housing clients on over £1.6 billion of residential sales and over £1 billion of refinancings
  • Advised on HS2 which will see the development of over 330 miles of railway network with an expected £59 billion benefit to the wider economy
  • As if that wasn’t enough, we are also involved in the transformation of Battersea Power Station and act for the majority of London’s major Housing Associations who together own assets of over £17.3 billion.

However it’s not all about big numbers and high-profile projects; the real success of our business comes from the ability of our teams to provide fantastic service and create long-lasting relationships.

 

The role

Overview of role:

Supporting the LER Team on residential property and enfranchisement/lease extensions matters, so as to provide an excellent and prompt service and advice to clients and other departments in the firm.

Work type:

  1. HNW Residential Property matters

  2. Leasehold management i.e. licences to alter and assign for landlords

  3. Enfranchisement i.e. lease extension claims (statutory and voluntary claims) and freehold enfranchisement claim

The Detail - So including:

  • Admin – you will be dealing with the following:

    • File opening and closing

    • Filing

    • Fee earner/accounts postings

    • Collecting courier items and scanning the contents in before giving to the fee earner, as well as taking BACS/TT’s to accounts and ensuring the monies are sent

    • Requesting deeds packets and creating them

    • Verifying bank details and maintaining the bank details verified list

    • Scanning in the post and DX

  • Assisting:

    • Meeting clients to take their identification etc

    • Uploading documents to document rooms

    • Dealing with fee earner instructions from the credit control reports

    • Chasing lenders for funds and generally any other telephone calls to chase up matters where instructed to by the fee earner, including receipt of counter notices and s42 and s13 notices under the Leasehold Reform Housing and Urban Development Act 1993

    • Legal research

       

    • Precedent maintenance

    • Diary management

    • Supporting marketing/business development initiatives

Candidate specification
  • Attributes:

    • Attention to detail

    • Ability to work under pressure and meet tight deadlines

    • Organised

    • Reliable

    • The ability to use common sense and initiative

    • Polite telephone manner

    • Excellent user of technology

    • Ability to follow instructions precisely and report on progress as well as keep track of outstanding tasks

    • Committed to providing an excellent and prompt service to clients and other departments in the firm