Departmental Administration and Secretarial Apprentice

Closing date: 18/02/2020
Experience level: Entry level
Term: Contract
Working hours: Full-time (09:30 - 17:30)
Reports to: Head of Department
Location: London
The firm

Winckworth Sherwood is an exciting, diverse and growing business. Joining our team will see you work with some of the UK’s most interesting clients.

In the last year alone we have:

  • Worked on corporate transactions valued at over £3 billion
  • Advised our developer and social housing clients on over £1.6 billion of residential sales and over £1 billion of refinancings
  • Advised on HS2 which will see the development of over 330 miles of railway network with an expected £59 billion benefit to the wider economy
  • As if that wasn’t enough, we are also involved in the transformation of Battersea Power Station and act for the majority of London’s major Housing Associations who together own assets of over £17.3 billion.

However it’s not all about big numbers and high-profile projects; the real success of our business comes from the ability of our teams to provide fantastic service and create long-lasting relationships.

 

The role

We are looking for a responsible Administration Assistant to perform a variety of administrative and secretarial tasks. The role will rotate around different departments learning different skills. The Departmental Assistant will provide administrative support to the team. Duties include providing support to partners and employees, providing secretarial support, assisting in daily office needs and managing administrative activities.

Duties include but are not limited to:

  • Answer and direct phone calls ensuring all messages are relayed quickly and accurately

  • Type and prepare legal documents, emails and general correspondence to a high standard using advanced word processing skills, either from digital dictation or occasionally longhand

  • Organise and schedule appointments for partners and lawyers

  • Plan meetings and take detailed notes

  • Process letters/emails internally and to clients and assist with document production

  • Sorting incoming post and DX (allocation, scanning and saving)

  • File openings, conducting conflict checks and saving initial correspondence to files

  • Making travel and meeting arrangements

  • Maintaining filing systems

  • Submitting expense reports

  • Any other admin duties to ensure the smooth running of all department activities

  • Reception work including front of house duties

 

Candidate specification

APPRENTICESHIP - 18 months

This role is an apprenticeship and as such, alongside your role, you will be undertaking training towards a City and Guilds Level 3 Business Administration qualification.

You will be serving the needs of the team as a whole and undertaking both routine duties and ad hoc projects as required.

SKILLS REQUIRED

  • Organised, helpful and friendly
  • Maintain total confidentiality at all times
  • Proficient in using a computer (basic Word, Outlook and Excel)
  • Flexible and able to prioritise a changing to do list
  • Detail orientated and accurate
  • Quick learner with good written and spoken English